Agenda and minutes

You are welcome to use Welsh at the meeting a minimum notice period of 3 working days is required should you wish to do so.  A simultaneous translation will be provided if requested.

It was noted that no requests had been received for the simultaneous translation service.

To receive.

The following apologies for absence were reported:

Stephen Tiley - GAVO

Peter Farley - GAVO

Steve Morgan - NRW

Sarah King – Blaenau Gwent

Scott Morris- South Wales Fire & Rescue

Councillor Jen Morgan, J.P. – Gwent Fire & Rescue Authority

To receive any declarations of interest and dispensation.

No declarations of interest or dispensations were reported.

To consider the decisions of the Gwent PSB Scrutiny Committee held on 29^th March, 2023.

(N.B. The decisions are submitted for accuracy points only)

Consideration was given to the decisions of the Committee held on 29^th March, 2023.

The Committee AGREED that the decisions be recorded as a true record of proceedings.

To receive.

Consideration was given to the Action Sheet.

The Committee AGREED that the Action Sheet be noted.

To consider the report of Sarah King, Head of Democratic Services, Governance and Partnerships.

Consideration was given to the report of the Head of Democratic Services, Governance and Partnerships (Blaenau Gwent).

The Committee AGREED that the report be accepted and

(i)             the Draft Terms of Reference (Appendix 1) be agreed;

(ii)            it was agreed that the Chairperson for the first year (June 2023 – May 2024) would be a nominated representative from Blaenau Gwent County Borough Council, namely Councillor Tommy Smith

(iii)          it was agreed that the Vice-Chairperson for the first year (June 2023 – May 2024) would be a nominated representative from Caerphilly County Borough Council; namely, Councillor S. Williams

(iv)          the meetings would be held on a hybrid basis, taking into consideration the detail in paragraph 5.3 as follows, to be reviewed in 12 months.

“ It was further recommended that the Scrutiny Committee meetings are offered on a hybrid basis, with the option to hold the meetings in other Local Authority areas. It should be noted that if meetings are held in other Local Authority areas, the support arrangements for that meeting for the use of the systems within that Local Authority would need to be provided by the democratic services staff of that council, adhering to individual council’s Multi Location Meetings Policies”.

(v)           Following agreement of 6.1 (iv), the Committee agreed the venue for the next meeting of the Gwent Public Services Board Scrutiny Committee scheduled to be held on 6^th September 2023.

To consider.

Consideration was given to the Draft Performance Management Framework.

The Committee AGREED that the report be accepted and scrutinised the draft Performance Management Framework attached as Appendix 1 and provided feedback ahead of its discussion by the Gwent Public Services Board on 22^nd June 2023.