Meeting documents

Statutory Licensing Sub-Committee
Monday, 30th April, 2018 10.00 am

Date: Monday 30th April 2018 Time: 10.00 a.m. Place: Executive Room, Civic Centre

Please note: all Minutes are subject to approval at the next Meeting

PresentAndWithReport toReport of
J. Wilkins (In the Chair)
D. Bevan
G. Paulsen
Item/Resolution Status Action
Tudalen Glawr Agenda Gymraeg/Welsh Agenda Coversheet (284K/bytes)
Report (34K/bytes)
Appendix 1 (425K/bytes)
Appendix 2 (84K/bytes)

Due to the Chair disclosing an interest in this item prior to the commencement of the meeting the Members of the Sub-Committee nominated Councillor Joanna Wilkins to take the Chair.

The Sub-Committee were informed by the Licensing Officer that a Temporary Event Notice (TEN) application had been submitted by Steven Hughes in respect of Bedwellty House and Park, Morgan Street, Tredegar. The application was received in accordance with the Licensing Act 2003. The Officer explained that the Sub-Committees function was to determine the Temporary Event Notice.

It was recommended by the Licensing Officer that the Sub-Committee considers the Temporary Event Notice and in doing so, have regard to the representations made and the evidence heard and take one of the following actions:

1. To allow the event to go ahead in accordance with the notice;

2. To decide that the event would undermine the licensing objectives and should not take place and issue a counter notice;

3. To allow the event to go ahead subject to the addition of one or more conditions imposed on the notice.

There was currently a Premises Licence in force in respect of the premises, issued in accordance with the Licensing Act 2003 on 1st June 2011. Members were aware that the proposed event was to take place from 9.00 pm on 4th May until 3.00 am on 5th May 2018 for the Supply of Alcohol and provision of Regulated Entertainment.

In accordance with the Licensing Act 2003, a copy of the notification was sent to the specified Responsible Authorities, i.e. Gwent Police, and Blaenau Gwent County Borough Council's Environmental Health Department. The Environmental Health Department confirmed they had no objections to the event taking place.

An objection notice was received from Gwent Police as they believed that allowing the premises to be used in accordance with the TEN would undermine the licensing objective in relation to crime and disorder.

The police also have concerns that more information needed to be given on the TEN application in relation to the ID of minors who may try to gain access to the event and purchase alcohol as well as the prevention of proxy sales, the Police note that the location of the event was inside a building but posed the question, "what is stopping others from accessing the grounds during the event and causing problems?".

Members had seen a copy of the police objection notice seen at Appendix 2 of the officer's report.

In considering this notice, the Sub-Committee must take account of the provisions in the Licensing Act 2003 and in particular the Licensing Objectives which were:

- The prevention of crime and disorder
- Public safety
- The prevention of public nuisance
- The protection of children from harm

The applicant Mr Steven Hughes addressed Members of the Sub-Committee and informed them of the reasons why the event should go ahead in accordance with the licence.

The applicant said that only 100 tickets would be sold for the event which would be held in the tea room and entrance would only be allowed on production of a valid ticket. The entrance would be through the main gates to Bedwellty House and Park, however, this could be changed if the Police deemed it necessary. There would be security at the event with a static guard on the gate to prevent access for minors.

Dan Newman, the event organiser, said that 100% of the tickets sold were to persons from local areas and most people would be leaving by taxi which would alleviate the parking issues. The tickets were issued with a bar code which revealed the location and could not be duplicated. He added that he had held larger events with 500+ guests with no adverse issues with people leaving the events.

The Police Representative addressed Members informing them that in the opinion of the Police, the event would undermine their license objective of the prevention of crime and disorder.

There were concerns regarding the event being advertised as a "secret event" on Facebook. Only 100 people would be allowed entry into the event, however, many more people on Facebook had 'liked' it or said they would go. Ticket holders would be notified of the location of the event on the day, what would prevent them from sharing the location with others. There were concerns that the TEN application did not contain any information in relation to the ID of minors. Further concerns were raised in relation to the 3.00 am closing time on a bank holiday weekend and the potential detrimental effect the event would have on the surrounding area.

The Licensing Officers, Applicants and Police Representatives withdrew from the meeting at this juncture.

The Sub-Committee discussed the application for the Temporary Events Notice and a decision was unanimously reached.

Following deliberation the applicants were invited back into the meeting.

The Chair asked the Solicitor to read out the decision of the Licensing Sub-Committee.

After listening carefully to all evidence placed before us today and taking into account all the representations made it is our decision that the event would undermine the licensing objectives and should not take place and issue a counter notice.

The event was advertised as a secret event, a fact acknowledged by the organiser, who indicated that the numbers of attendees were limited to 100 persons. The Sub-Committee heard that the fence was damaged and the gates unlocked, this point was accepted by the applicant who indicated to Members that these matters would be addressed should the event go ahead. However, Members were concerned that unauthorised persons could climb over the fence which could lead to problems of public disorder.

The Sub-Committee noted that the event was scheduled to end at 3.00 am on 5th May. The applicant stated that most persons would leave the event by taxi, however Members had concerns that crowds leaving the event could cause anti-social behaviour and public disorder in the Tredegar area which would lead to direct contravention of the Licensing Objective of the prevention of crime and disorder. There was also a reference made to a Rave in a Facebook post, made on the 19th April 2018 timed at 19.33 pm Members had sight of this post made available for inspection by the Police. Members were concerned that this type of event could lead to large numbers of persons attending and potentially lead to issues concerning public safety due to the large numbers of persons who may potentially attend.

The Sub-Committee had concerns that the application, if confirmed, could undermine the Licensing Objectives of the prevention of crime and disorder and public safety and therefore decided that to allow the event would undermine these Licensing Objectives and should not take place and issue a counter notice.

The Solicitor advised the applicants that they had no leave to appeal the decision of the Sub-Committee under the Licensing Act 2003.

After listening carefully to all evidence placed before the Sub-Committee it was therefore:

RESOLVED that Option 2 be endorsed, namely that the event would undermine the licensing objectives and should not take place and issue a counter notice.

Not Agreed