Agenda and minutes

Audit Committee
Tuesday, 29th September, 2020 9.30 am

Venue: Virtually via Microsoft Teams - if you would like to attend this meeting live via Microsoft Teams please contact committee.services@blaenau-gwen.gov.uk

Contact: Democratic Services  7788

Media

Items
No. Item

1.

Simultaneous Translation

You are welcome to use Welsh at the meeting, a minimum notice period of 3 working days is required should you wish to do so.  A simultaneous translation service will be provided if requested.

Minutes:

It was noted that no requests had been received for the simultaneous translation service.

 

2.

Apologies

To receive.

Minutes:

Apologies for absence were received from Mr. Peter Williams, Councillors M. Cross and M. Moore

 

3.

Declarations of Interest and Dispensations

To receive.

Minutes:

Councillor B. Summers declared an interest in the following item:

 

Item No. 10 Draft Statement of Accounts 2019/20 (Silent Valley Waste Services)

 

4.

Appointment of Chair

To appoint the Chair of the Audit Committee for the 2020/2021 ensuing year.

 

Minutes:

Nominations were sought for the appointment of Chair of the Audit Committee for 2020/2021.

 

A Member proposed that Mr. Peter Williams be appointed to the role, and this proposal was seconded.

 

Upon a vote being taken it was

 

RESOLVED that Mr. Peter Williams be appointed as Chair of the Audit Committee for 2020/21.

 

5.

Time of Future Meetings

To discuss.

Minutes:

RESOLVED that future meetings continue to be held at 9.30 a.m.

6.

Audit Committee pdf icon PDF 355 KB

To receive the minutes of the special Audit Committee held on 10th March, 2020.

 

(Please note the minutes are submitted for accuracy points only)

Minutes:

The minutes of the special Audit Committee held on 10th March, 2020 were submitted.

 

RESOLVED that the minutes be accepted as a true record of proceedings.

 

7.

Audit Wales – Blaenau Gwent County Borough Council’s 2020-21 Improvement Plan pdf icon PDF 477 KB

To consider the report of the Head of Governance and Partnerships.

Additional documents:

Minutes:

Consideration was given to report of the Head of Governance & Partnerships.

 

RESOLVED that the report be accepted and the Audit Committee note the content of the report and receive future reports from Audit Wales.

 

8.

Supporting Financial Resilience – Audit Wales Follow Up Review pdf icon PDF 501 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

RESOLVED that the report be accepted and the Audit Committee considered the findings of Audit Wales and was assured that progress had been made against the proposals for improvement. (The report was considered by the Corporate Overview Scrutiny Committee on 11th September, 2020 and Members supported the recommendation).

9.

Response to Audit Wales Enquiry to those Charged with Governance and Management pdf icon PDF 406 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

RESOLVED that the report be accepted and the Audit Committee endorsed the attached Management Response to the Audit Wales query and considered that the draft response of the Committee accurately reflected their views.

 

10.

Draft Statement of Accounts 2019/2020 pdf icon PDF 582 KB

Due to the need to consider the following item as a matter of urgency, the Vice-Chair of the Committee has confirmed that the following matter can be considered under the Provisions of Paragraph 4(b), Section 100(b) of the Local Government Act, 1972.

 

REASON FOR URGENCY

 

To enable the Committee, at the earliest opportunity, to consider and challenge the Council’s Draft Statement of Accounts for 2019/20 prior to receiving the Final Accounts in November 2020 – this is in line with good practice requirements.

 

To consider report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

RESOLVED that the report be accepted and the Audit Committee noted the Draft 2019/2020 Statement of Accounts for information, prior to the requirement to consider for approval in November.

11.

Internal Audit Charter pdf icon PDF 557 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

RESOLVED that the report be accepted and the Committee approve the Audit Charter in line with good practice and the requirements of the Public Sector Internal Audit Standards (PSIAS).

 

12.

Code of Governance pdf icon PDF 492 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

RESOLVED that the report be accepted and the Committee approve and adopt the revised Code of Governance.

13.

Audit Plan Outturn 2019-20 pdf icon PDF 526 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

RESOLVED that the report be accepted and the Committee note the levels of audit coverage in each service area, the plan outturn for the financial year and the performance of the Internal Audit Service for the financial year 2019/20.

 

14.

Annual Update – Use of Powers under the Regulation of Investigatory Powers Act (RIPA) 2000 pdf icon PDF 500 KB

To consider the report of the Head of Legal and Corporate Compliance.

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

RESOLVED that the report be accepted and the Audit Committee accepts the information in the report as assurance that appropriate oversight and monitoring was taking place.