Agenda and minutes

Joint Scrutiny Committee (Budget Monitoring)
Monday, 7th March, 2022 2.00 pm

Venue: as a Hybrid Meeting: via Microsoft Teams/Abraham Derby Meeting Room, General Offices, Ebbw Vale

Contact: Democratic Services  7788

Media

Items
No. Item

1.

Simultaneous Translation

You are welcome to use Welsh at the meeting, a minimum notice period of 3 working days is required should you wish to do so.  A simultaneous translation will be provided if requested.

Minutes:

It was noted that no requests had been received for the simultaneous translation service.

 

2.

Apologies

To receive.

Minutes:

Apologies for absence were reported for Councillors M. Day, M. Cross, H. Trollope, L. Elias and Mr. T. Baxter (co-opted Member).

 

3.

Declarations of Interest and Dispensations

To receive.

Minutes:

Councillor B. Summers declared an interest in Silent Valley Waste Services Limited where referred to on the agenda.

 

4.

Joint Scrutiny Committee (Budget Monitoring) pdf icon PDF 249 KB

To receive the minutes of the Joint Scrutiny Committee (Budget Monitoring) held on 22nd November, 2021.

 

(Please note the minutes are submitted for points of accuracy only).

Minutes:

The minutes of the meeting held on 15th November, 2021 were submitted.

 

The Committee AGREED that the minutes be accepted as a true record of proceedings.

 

5.

Action Sheet - 22nd November 2021 pdf icon PDF 201 KB

To receive the Action Sheet.

Additional documents:

Minutes:

The Action Sheeting arising from the meeting held on 15th November, 2021 was submitted.

 

The Committee AGREED that the Action Sheet be noted.

 

6.

Joint Scrutiny Committee (Budget Monitoring) pdf icon PDF 221 KB

To receive the minutes of the Special Joint Scrutiny Committee (Budget Monitoring) held on 8th February, 2022.

 

(Please note the minutes are submitted for points of accuracy only).

Minutes:

The minutes of the special meeting held on 8th February, 2022 were submitted.

 

The Committee AGREED that the minutes be accepted as a true record of proceedings.

 

7.

Revenue Budget Monitoring -2021/2022, Forecast Outturn To 31 March 2022 (As at 31st December 2021) pdf icon PDF 646 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

The Committee AGREED to recommend that the report be accepted and Members note the financial outcomes

in the report. (Option 1)

 

8.

Capital Budget Monitoring, Forecast for 2021/2022 Financial Year (as at 31 December 2021) pdf icon PDF 520 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

The Committee AGREED to recommend that the report be accepted and Members:

 

·        Continue to support appropriate financial control procedures agreed by Council; and

·        Note the budgetary control and monitoring procedures in place within the Capital Team, to safeguard Authority funding. (Option 1)

 

9.

Use of General and Earmarked Reserves 2021/2022 pdf icon PDF 550 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

The Committee AGREED to recommend that the report be accepted and Members:

 

·        Consider the impact of the £4.649m favourable variance for 2021/2022 would have on the budgeted contribution to the General Reserve;

·        Note the forecast increase of the General Reserve in 2021/2022 to £12.402m, being 9.39% of net revenue expenditure, above the 4% target level;

·        Consider the need for ongoing prudent financial management to support the Medium Term Financial Strategy and the financial resilience of the Council; and

·        Continue to challenge budget overspends and implement appropriate service Action Plans, where required.

 

Maintenance of general reserves at an adequate level is crucial to the Council being able to meet future liabilities arising from risks for which specific provision has not been made.

 

10.

Bridging The Gap (BTG) Programme 2021/2022 – Progress Update October to December 2021 pdf icon PDF 538 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

The Committee AGREED to recommend that the report be accepted and Members note progress of the Bridging the Gap programme. (Option 1)