Agenda and minutes

Joint Scrutiny Committee (Budget Monitoring)
Monday, 23rd November, 2020 10.00 am

Venue: Virtually via Microsoft Teams - if you would like to attend this meeting live via Microsoft Teams please contact committee.services@blaenau-gwent.gov.uk

Contact: Democratic Services  7788

Media

Items
No. Item

1.

Simultaneous Translation

You are welcome to use Welsh at the meeting, a minimum notice period of 3 working days is required should you wish to do so.  A simultaneous translation will be provided if requested.

Minutes:

It was noted that no requests had been received for the simultaneous translation service.

 

2.

Apologies

To receive.

Minutes:

Apologies for absence were received from Councillors L. Parsons, D. Bevan, T. Sharrem, H. McCarthy, M. Cross, C. Meredith, T. Baxter (co-opted Member) and A. Williams (co-opted Member).

 

3.

Declarations of Interest and Dispensations

To receive.

Minutes:

The following declarations of interest were reported:

 

Councillors J. Hill & B. Summers - Item No. 4 Revenue Budget Monitoring - 2020/2021, Forecast Outturn to 31 March 2021 (as at 30 September 2020) – (Silent Valley)

 

Councillor W. Hodgins - Item No. 4 Revenue Budget Monitoring - 2020/2021, Forecast Outturn to 31 March 2021 (as at 30 September 2020) – (Aneurin Leisure Trust)

 

Councillor J.C. Morgan - Item No. 4 Revenue Budget Monitoring - 2020/2021, Forecast Outturn to 31 March 2021 (as at 30 September 2020) – (Tredegar HLF)

 

Councillor P. Edwards - Item No. 4 Revenue Budget Monitoring - 2020/2021, Forecast Outturn to 31 March 2021 (as at 30 September 2020) – (Markets)

 

4.

Joint Scrutiny Committee (Budget Monitoring) pdf icon PDF 364 KB

To receive the minutes of the Joint Scrutiny Committee (Budget Monitoring) held on 28th September, 2020.

 

(Please note the minutes are submitted for points of accuracy only).

Minutes:

The Minutes of the Joint Scrutiny Committee meeting held on 28th September, 2020 were submitted.

 

The Committee AGREED that the Minutes be accepted as a true record of proceedings.

 

5.

Action Sheet - 28th September 2020 pdf icon PDF 341 KB

To receive the Action Sheet.

Minutes:

The action sheet arising from the Joint Scrutiny (Budget Monitoring) Committee held on 28th September, 2020 was submitted, whereupon:-

 

The Committee AGREED, subject to the foregoing, that the Action Sheet be noted.

 

6.

Revenue Budget Monitoring -2020/2021, Forecast Outturn to 31 March 2021 (As at 30 September 2020) pdf icon PDF 667 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

The Committee AGEED to recommend that the report be accepted and Members provide appropriate challenge to the financial outcomes in the report. (Option 1)

 

7.

Capital Budget Monitoring, Forecast for 2020/2021 Financial Year (as at 30 September 2020) pdf icon PDF 513 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

The Committee AGREED to recommend that the report be accepted and Members:-

 

·        Continue to provide appropriate challenge to the financial outcomes in the report; and

·        Note the budgetary control and monitoring procedures in place within the Capital Team, to safeguard Authority funding. (Option 1)

8.

Use of General and Earmarked Reserves 2020/2021 pdf icon PDF 665 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

The Committee AGREED to recommend that the report be accepted and Members considered the use of general and earmarked reserves for 2020/21; and

 

·        Consider the impact of the £0.248m adverse variance for 2020/2021 would have on the budgeted contribution to the General Reserve;

·        Note the forecast decrease of the General Reserve in 2020/2021 to £6.387m, being 4.72% of net revenue expenditure (above the 4% target level);

·        Continue to challenge budget overspends and implement appropriate service Action Plans, where required.

 

Maintenance of general reserves at an adequate level is crucial to the Council being able to meet future liabilities arising from risks for which specific provision has not been made.