Agenda and minutes

Joint Scrutiny Committee (Budget Monitoring)
Monday, 28th September, 2020 10.00 am

Venue: Virtually via Microsoft Teams - if you would like to attend this meeting live via Microsoft Team please contact committee.services@blaenau-gwent.gov.uk

Contact: Democratic Services  7788

Media

Items
No. Item

1.

Simultaneous Translation

You are welcome to use Welsh at the meeting, a minimum notice period of 3 working days is required should you wish to do so.  A simultaneous translation will be provided if requested.

Minutes:

It was noted that no requests had been received for the simultaneous translation service.

 

2.

Apologies

To receive.

Minutes:

Apologies for absence were received from Councillors T. Sharrem, P. Baldwin, D. Wilkshire, G. Paulsen and the Managing Director who was attending a G10 Meeting.

 

3.

Declarations of Interest and Dispensations

To receive.

Minutes:

The following declarations of interest were reported:

 

Item No. 7 Revenue Budget Monitoring 2020/21, Forecast Outturn to 31st March, 2021

 

Councillors J.C. Morgan (Appendix 3 - Tredegar HLF)

Councillor W. Hodgins (Appendix 3 - Aneurin Leisure Trust)

Councillor L. Parsons (Appendix 3 - Aneurin Leisure Trust)

Councillor P. Edwards (Appendix 3 – Markets)

 

Item No. 8 Capital Monitoring, Forecast for 2020/21 Financial Year (as at 30 June 2020)

 

Councillor W. Hodgins (Appendix 1 & 2 - Aneurin Leisure Trust)

Councillor L. Parsons (Appendix 1 & 2 - Aneurin Leisure Trust)

 

4.

Time of Future Meetings

To consider.

Minutes:

The Committee AGREED that future meetings would be held at 10.00 a.m.

 

5.

Joint Scrutiny Committee (Budget Monitoring) pdf icon PDF 321 KB

To receive the minutes of the Joint Scrutiny Committee (Budget Monitoring) held on 9th March, 2020.

 

(Please note the minutes are submitted for points of accuracy only).

Minutes:

The Minutes of the Joint Scrutiny Committee meeting held on 9th March, 2020 were submitted.

 

The Committee AGREED that the Minutes be accepted as a true record of proceedings.

 

6.

Action Sheet - 9th March 2020 pdf icon PDF 221 KB

To receive the action sheet.

Additional documents:

Minutes:

The action sheet arising from the Joint Scrutiny (Budget Monitoring) Committee held on 9th March, 2020 was submitted.

 

The Committee AGREED, subject to the foregoing, that the Action Sheet be noted.

 

7.

Revenue Budget Monitoring -2020/2021, Forecast Outturn to 31 March 2021 (As at 30 June 2020) pdf icon PDF 670 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

A Member proposed that Option 1 be supported with the addition that in the present crisis, and as the report designated that the £462k remaining in the Transformation Fund was still uncommitted; that this money be transferred to the COVID fund.

 

The proposal was seconded.

 

Another Member proposed that Option 1 be supported as outlined in the report.

 

The proposal was seconded.

 

Upon a vote being taken,

 

8 Members supported the amendment to Option 1; and

9 Members supported Option 1 as outlined in the report.

 

The Committee AGEED to recommend that the report be accepted and Members support the action plans attached at Appendix 4, developed to address the forecast adverse variances at the end of June 2020 (Option 1).

 

8.

Capital Budget Monitoring, Forecast for 2020/2021 Financial Year (as at 30 June 2020) pdf icon PDF 515 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

The Committee AGREED to recommend that the report be accepted and Members:-

 

·        Continue to support appropriate financial control procedures agreed by Council; and

·        To note the budgetary control and monitoring procedures in place within the Capital Team, to safeguard Authority funding (Option 1).

 

9.

Use of General and Earmarked Reserves 2019/2020 pdf icon PDF 701 KB

To consider the report of the Chief Officer Resources.

Additional documents:

Minutes:

Consideration was given to report of the Chief Officer Resources.

 

The Committee AGREED to recommend that the report be accepted and Members considered the use of general and earmarked reserves for 2019/20; and

 

·        Noted the draft increase of the General Reserve in 2019/2020 to £6.348m, being 4.69% of net revenue expenditure (above the 4% target level);

·        Considered the impact the £0.454m favourable variance for 2019/2020 would have on the General Reserve target; and

·        Continue to challenge budget overspends and implement appropriate service Action Plans, where required. (Option1).

Maintenance of general reserves at an adequate level was crucial to the Council being able to meet future liabilities arising from risks for which specific provision has not been made.