Meeting documents

Public Services Board Scrutiny Committee
Monday, 25th September, 2017 11.30 am

Date: Monday 25th September 2017 Time: 11.30 a.m. Place: Executive Room, Civic Centre, Ebbw Vale

Please note: all Minutes are subject to approval at the next Meeting

PresentAndReport toReport of
COUNCILLOR L. ELIAS (CHAIR)
Item
No
Item/Resolution Status Action
PUBLIC
1. TUDALEN GLAWR AGENDA/WELSH VERSION OF AGENDA COVERSHEET
Tudalen Glawr Agenda Gymraeg/Welsh Agenda Coversheet (192K/bytes)
Noted
2. SIMULTANEOUS TRANSLATION

It was noted that no requests had been received for the simultaneous translation service.

Noted
3. APOLOGIES

Apologies for absence were received from:-

Councillors G.L. Davies, M. Day, T. Sharrem and S. Thomas.

Temporary Lead Corporate Director/Head of Paid Service.

Noted
4. DECLARATIONS OF INTEREST AND DISPENSATIONS

There were no declarations of interest or dispensations reported.

Noted
5. PUBLIC SERVICES BOARD SCRUTINY COMMITTEE
Minutes (148K/bytes)
Cofnodion (28K/bytes)

Consideration was given to the Minutes of the Public Services Board Scrutiny Committee meeting held on 14th March, 2017.

RESOLVED that the Minutes be accepted as a true record of proceedings.

Agreed
6. ACTION SHEET
Action Sheet (41K/bytes)

Consideration was given to the Action Sheet of the Public Services Board Scrutiny Committee held on the 14th March, 2017, whereupon:-

The Policy, Partnerships & Engagement Manager confirmed that information from the Blaenau Gwent We Want event would be forwarded to new Members.

RESOLVED, subject to the foregoing, that the Action Sheet be noted.

Agreed
7. PROPOSED SCRUTINY COMMITTEE FORWARD WORK PROGRAMME 2017-18
Report (83K/bytes)
Appendix (612K/bytes)

Consideration was given to the report of the Corporate Performance Manager which was presented to provide Members with the Public Services Board Scrutiny Forward Work Programme for 2017/18.

The Head of Policy & Performance spoke to the report and highlighted the main points contained therein. The Officer clarified that the PSB Scrutiny Committee would make recommendations to the Public Services Board. In line with the Council's scrutiny procedures the Chair of the PSB Scrutiny Committee would be invited to attend the Public Services Board meeting to present any scrutiny recommendations.

RESOLVED to recommend that the report be approved.

Agreed
8. THE PROCESSES BEING USED BY THE PUBLIC SERVICES BOARD TO SET WELL-BEING OBJECTIVES
Report (150K/bytes)

Consideration was given to the report of the Policy, Partnerships and Engagement Manager which was presented for Members to consider the processes being used by the Public Services Board to set the Well-being Objectives.

The Policy, Partnerships & Engagement Manager spoke to the report and highlighted the main points contained therein including the need to develop and set local Well-being Objectives for the new Well-being Plan to be in place in May 2018.

In answer to a Member's question regarding the stakeholders of the Public Services Board, the Officer stated the Board's membership consisted of four statutory members which included:

- Blaenau Gwent Council
- Aneurin Bevan University Health Board
- South Wales Fire and Rescue Service
- Natural Resources Wales

Plus other invited participants which included Welsh Ministers, Gwent Police and Crime Commissioner and GAVO. The supporting partnership is also made up of a range of partners and representatives from over 60 organisations in the public services sector.

From the PSB stakeholder workshop held in April 2017 the Board had considered data research and feedback from Phase 1 & 2 of the Blaenau Gwent We Want programme to agree a draft set of 14 indicative priorities. The PSB resolved to undertake a more detailed analysis of each priority to better understand local needs e.g. employment and transition through training etc.

The Head of Policy & Performance commented that to help shape and consider the draft Well-being Plan for the area, a formal 12 week consultation process would be undertaken from November 2017.

The Policy, Partnerships and Engagement Manager stated that the 3rd Sector was actively involved in shaping the draft Well-being Objectives.

In response to a Member's question regarding funding, the Policy, Partnerships and Engagement Manager commented that no new funding was available and the PSB Scrutiny Committee would need to scrutinise carefully any financial implications needed to administer the future well-being objectives. He added that there would also be financial implications for partner organisations when the well-being objectives were set.

The Chair requested that the Public Services Board Minutes be included in the information pack for future meetings of this Committee.

RESOLVED accordingly.

FURTHER RESOLVED to recommend, subject to the foregoing, that the report be accepted and that Option1be endorsed, namely;

- the process being adopted by the PSB to set Well-being Objectives and to make no specific recommendations to the PSB be agreed; and

- further updates on setting the Well-being Objectives as part of the Committees Forward Work Programme be received.

Agreed
9. PROPOSALS FOR FORMAL CONSULTATION ON THE PSBS DRAFT WELL-BEING OBJECTIVES
Report (141K/bytes)

Consideration was given to the report of the Policy, Partnerships and Engagement Manager which was presented to outline the proposed process for formal consultation on the Public Services Board's (PSB) draft Well-being Objectives.

The Policy, Partnerships and Engagement Manager spoke to the report and highlighted the main points contained therein including a brief outline of the four phases of the 'Blaenau Gwent We Want' engagement programme.

The Officer informed Members that formal consultation was a statutory requirement and must take place over a period of 12 weeks which would be from 30th October 2017 and conclude on 21 January 2018. Phase four of the engagement programme would be initiated following the PSB agreeing the draft set of Well-being Objectives and would build on previous phases with a series of events being held to involve local people in the formal consultation process on the draft Well-being Plan.

Members commented that it was important that the public were aware that this process involved a wide range of organisations and was not a sole function of the Council.


The Policy, Partnerships and Engagement Manager commented that the Blaenau Gwent Engagement Group would look at how this was delivered to the public and ensure this was understood to be a wider public service involving other organisations such as the Police, GAVO, the Fire & Rescue Service etc.

RESOLVED to recommend, subject to the foregoing, that the report be accepted and that Option 1 be endorsed, namely;

- that the approach for phase four of the Blaenau Gwent We Want engagement programme, and make no specific recommendations to the PSB be agreed;


- a workshop for all elected Members be held as part of the formal consultation on the draft well-being objectives be agreed; and


- that as a statutory consultee, the Public Services Board Scrutiny Committee consider and agree their response to the PSB on the draft well-being objectives at the next Committee meeting.

Agreed
10. PUBLIC SERVICE BOARD SCRUTINY COMMITTEE DRAFT TERMS OF REFERENCE
Report (38K/bytes)
Appendix (30K/bytes)

Consideration was given to the report of the Corporate Performance Manager which presented the Public Services Board Scrutiny Committee draft Terms of Reference.

The Head of Policy & Performance spoke to the report when a brief discussion took place in respect of the proportionality of the Committee and it was

RESOLVED to recommend, subject to the foregoing, that the report be deferred to a future meeting of this Committee.

Deferred