Meeting documents

Education and Learning Scrutiny Committee
Thursday, 17th January, 2019 1.00 pm

Date: Thursday 17th January 2019 Time: 1.00 p.m. Place: Council Chamber, Civic Centre

Please note: all Minutes are subject to approval at the next Meeting

PresentAndReport toReport of

COUNCILLOR HAYDN TROLLOPE (CHAIR)

Councillors: P. Baldwin
J. Collins
G. A. Davies
P. Edwards
L. Elias
J. Hill
J. Holt
J. C. Morgan
L. Parsons
T. Smith

Corporate Director � Education & Learning
Head of Education Transformation - Education
Inclusion Lead Officer � Education
Youth Service Manager � Education
Education Project Manager � Education
Healthy Schools Co-ordinator - Education
Head of Governance & Partnerships
Scrutiny Advisor
CHAIR AND MEMBERS OF THE COUNCILDEMOCRATIC SERVICES OFFICER - DEMOCRATIC & CORPORATE SUPPORT
Item
No
Item/Resolution Status Action
PUBLIC
1. TUDALEN GLAWR AGENDA GYMRAEG/WELSH VERSION OF AGENDA COVERSHEET
Tudalen Glawr Agenda Gymraeg/Welsh Version of Agenda Coversheet (172K/bytes)
Noted
2. SIMULTANEOUS TRANSLATION

It was noted that no requests had been received for the simultaneous translation service.

Noted
3. APOLOGIES

Apologies for absence were received from Councillors:

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M. Cook�

M. Day

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Co-opted Members � T. Baxter and A. Williams.
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Noted
4. DECLARATIONS OF INTEREST AND DISPENSATIONS

No declarations of interest or dispensations were reported.

Noted
5. EDUCATION & LEARNING SCRUTINY COMMITTEE
Minutes (311K/bytes)
Cofnodion (306K/bytes)

The Minutes of the Education & Learning Scrutiny Committee Meeting held on 26th November, 2018 were submitted, whereupon:-

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A Member referred to page 7 of the Minutes mainly the Action Sheet of 15th October, 2018 and reported that the first sentence of the third paragraph should read �6 plus or 7c�.


The Committee AGREED, subject to the foregoing, that the minutes be accepted as a true record of proceedings.
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Agreed
6. ACTION SHEET
Action Sheet (45K/bytes)
Attachment (62K/bytes)

The Action Sheet arising from the Education & Learning Scrutiny Committee held on 26th November, 2018 was submitted, whereupon:

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A Member made reference to Item 12 of the Action Sheet relating to Pupil Exclusions and explained that the answer provided was not the answer to the question he had asked. He stated that he had requested the number of exclusions of youngsters from out of County. The Corporate Director apologised for not providing the answer requested and undertook to bring this back to the next Scrutiny Committee.

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The Committee AGREED, subject to the foregoing, that the Action Sheet arising from the Meeting held on 26th November, 2018 be noted.
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Agreed
7. YOUTH SERVICE PERFORMANCE REPORT 2017 � 2018 (FINANCIAL YEAR)
Report (132K/bytes)
Appendix 1 (170K/bytes)
Appendix 2 (620K/bytes)
Appendix 3 (2M/bytes)

Consideration was given to the report of the Head of Education Transformation which was presented to provide Members with an update on the performance of the Youth Service 2017 � 2018.

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The Youth Service Manager spoke to the report and highlighted the key points therein:

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� Purpose of the Report
� Scope and Background
� Implications Against Each Option
� Supporting Evidence
� Youth Engagement and Progression Framework

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In response to a question regarding consistency within the Youth Service, the Youth Service Manager confirmed that there was a fairly consistent approach across the board with full time youth workers based in all Blaenau Gwent schools.

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A Member raised a number of questions regarding Outreach Services, namely how the Authority identified these areas and if this service were to be withdrawn would there be alternative access points. He also asked should funding be cut would there be an alternative plan and were there any priority areas.

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The Officer explained that the Detached Team were funded by the Police and the Outreach Team were funded by Children in Need, which was primarily used to fund 2 workers to carry out work in the Tredegar and Brynmawr areas and this funding would cease in 2 years. She continued that the Authority was currently looking at alternative resources and premises in preparation.

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A Member asked if there was a possibility of Members being given prior notice of what areas the Police would be working in. The Officer confirmed that this information would be provided and undertook to circulate this information in more detail.

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A Member felt that the Youth Service was proving very successful, going from strength to strength and being well managed. He stated that he was looking forward, with interest, to the future.

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A question was asked in relation to the Appendices on page 68, 69 and 70 and if other organisations fed into this data. The Officer responded that this was a statutory service run by the Youth Service with a male and a female worker based in every secondary school setting.

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In response to a question on page 70 of the Appendices relating to sexual abuse, the Officer explained that counselling services were available as part of Education with the Safeguarding process being followed. However should a youngster receive counselling prior to a court case then this could result in the case being rejected.

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A Member referred to the high number of anonymous contacts and asked if assurances could be given that the Authority were reaching out to the most needy within the community. He asked for information regarding this as well as information on programmes being run in Blaenau Gwent especially around the school holiday periods. The Officer undertook to provide this information, however, it was noted that the programmes arranged for school holidays had been outlined in Appendix 1.

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In relation to a question asked about hot spot areas, the Officer stated that Ward Members would be notified of any areas in their wards and their involvement would be beneficial.

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The Committee AGREED to recommend, subject to the foregoing, that the report be accepted and Option 1 be endorsed, namely that Members scrutinise the report and recognise the impact and progress made by the Youth Service; and note that future funding has been secured until 2023 for the targeted area of work.
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Agreed
8. FINAL END OF KEY STAGE 4 PERFORMANCE
Report (364K/bytes)
Appendix 1 (2M/bytes)

Consideration was given to the report of the Corporate Director of Education, which was presented to provide Members with Performance Monitoring Information for Final, Statutory and End of Key Stage 4 Performance.

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The Corporate Director of Education spoke to the report and highlighted salient point contained therein.

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� Purpose of the Report
� Scope and Background
� Implications Against Each Option
�� Legal
�� Human Resources
� Supporting Evidence

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Reference was made to Gender Differences on 6.1.4 of the Report and a Member asked if work was being done to identify and diminish the gender gap. The Corporate Director explained that it had been recognised that there were two particular areas where there was potential for pupils to underachieve however, appropriate support was in place. The Officer of the EAS stated that the gap in Primary settings was now closing and was variable in Secondary settings, which was mainly due to early recognition and work being carried out.

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The Committee AGREED to recommend, subject to the foregoing, that Option 1 be endorsed, namely to accept the contents of the report as presented.
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Agreed
9. WELSH NETWORK OF HEALTHY SCHOOLS SCHEME AND HEALTHY & SUSTAINABLE PRE SCHOOLS SCHEME
Report (262K/bytes)
Appendix 1 (313K/bytes)
Appendix 2 (3M/bytes)

Consideration was given to the report of the Corporate Director of Education, which was presented to provide Members with the opportunity to gain an understanding of the Welsh Network of Healthy Schools (WNHSS) and the Healthy & Sustainable Pre-Schools Scheme (HSPSS).

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The Healthy Schools Co-ordinator spoke to the report and highlighted the key points therein:

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� Purpose of the Report
� Scope and Background
� Supporting Evidence

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In response to a question relating to child obesity, the Healthy Schools Co-ordinator confirmed that work was carried out closely with staff as well as parents to tackle this issue.

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A Member referred to 2.18 of the report and asked what the situation would be should the funding for the Pre-Schools Officer cease. The Officer explained that the post would be made redundant as it was solely grant funded.

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A question was asked on 4.3 of the report regarding ALN reforms and whether there was capacity within the Authority for children to go from year 6 to 7 in SEBD. The Inclusion Lead Officer stated that work is undertaken on an annual basis to both predict and prepare those pupils with ALN who require Resource Base provision upon transition, ensuring appropriate capacity is in place. Pupils with ASD and SEBD would be included in terms of this work. Regarding ASD provision, pupils in primary ASD provisions may transition to mainstream in year 7 or the Resource Base in Ebbw Fawr or Penycwm School, dependent on need. Placements are determined in the Spring term to ensure good transition. For pupils with SEBD the process of identification and placement are the same although in this case placements are to the River Centre or mainstream only.

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A Member asked that in light of the high number of students with mental health issues would there be built in resilience within the Well-Being Plan. The Healthy Schools Co-ordinator stated that the Well-Being criteria were currently being looked at in relation to moving toward resilience. She continued that the programme would be looking toward the whole school approach. The Youth Service Manager advised that there was ongoing continual development regarding mental health within the school setting and the Youth Service had received approval for the appointment of a 1.5 Senior Mental Health Officer and a Youth Worker to work across Post 16.

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The Committee AGREED to recommend, subject to the foregoing, that the report be accepted and Option 1 be endorsed, namely;

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� That the Members accept the report and agree that the Healthy Schools and Pre-Schools Scheme is effective in supporting schools/settings to make lasting change in the seven aspects of health (mental and emotional health and well-being), and;

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� To receive the Progress Report and Update on Funding
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Agreed
10. PROGRESS THROUGH THE EAS BUSINESS PLAN 2018
Report (125K/bytes)
Appendix 1 (430K/bytes)
Appendix 2 (154K/bytes)

Consideration was given to the report of the Corporate Director of Education, which was presented to inform Members of the mid-year review of the EAS Business Plan 2018/2019.

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The EAS Officer spoke to the report and highlighted the points contained therein.

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A Member referred to the evidence and progress and the Officer confirmed that many aspects had been addressed; however, there was still significant work to be done.

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A Member was concerned that there had been no mention in the report about training for Members and Governors. The Officer assured Members that details of the impact for training would be provided.

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The Committee AGREED to recommend that the report be accepted and Option 2 be endorsed, namely to offer views on the progress made through the EAS Business Plan.
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Agreed
11. FORWARD WORK PROGRAMME � 18TH FEBRUARY 2019
Report (81K/bytes)
Appendix 1 (62K/bytes)

Consideration was given to the report of the Chair of Education & Learning Scrutiny Committee, which was presented to provide Members with the Forward Work Programme for the Meeting to be held on 18th February, 2019 for discussion and to update the Committee on any changes.

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The Inclusion Lead Officer requested the Feasibility for Post 19 Provision for ALN Learners be withdrawn from the Forward Work Programme and deferred to a later date.

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The Committee AGREED. Subject to the foregoing, that the Forward Work Programme for the Education and Learning Scrutiny Committee Meeting on 18th February, 2019 be accepted, namely:

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� Ebbw Fawr Learning Community � Journey Out of Significant Improvement

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� School Categorisation (dependent on changes to National Accountability System)

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� EAS Business Plan 2019-2020
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Agreed