Meeting documents

Corporate Overview Scrutiny Committee
Wednesday, 31st October, 2018 12.30 pm

Date: Wednesday 31st October 2018 Time: 12.30 p.m. Place: Council Chamber, Civic Centre, Ebbw Vale

Please note: all Minutes are subject to approval at the next Meeting

PresentAndWithReport toReport of
COUNCILLOR J. COLLINS (CHAIR)
Item
No
Item/Resolution Status Action
PUBLIC
1. TUDALEN GLAWR AGENDA GYMRAEG/WELSH VERSION OF AGENDA COVERSHEET
Tudalen Glawr Agenda Gymraeg/Welsh Version of Agenda Coversheet (171K/bytes)
Noted
2. SIMULTANEOUS TRANSLATION

It was noted that no requests had been received for the simultaneous translation service.

Noted
3. APOLOGIES

The following apologies for absence were reported:-

Councillors M. Day, J. Hill, H. McCarthy and J. Wilkins.

Noted
4. DECLARATIONS OF INTERESTS AND DISPENSATIONS

There were no declarations of interest or dispensations reported.

Noted
5. CORPORATE OVERVIEW SCRUTINY COMMITTEE
Minutes (263K/bytes)
Cofnodion (204K/bytes)

The Minutes of the Corporate Overview Scrutiny Committee Meeting held on 19th September, 2018 were submitted; whereupon:-

Item 5 - Action Sheet
Review of CCTV Against the Business Case

In response to a Member's enquiry the Chair confirmed that all Service Reviews would be presented to full Council.

Item 6 - Review of Staff Attendance Management

A Member pointed out that the date for the implementation of improvements on page 13 of the Minutes should be amended to January 2019.

The Committee AGREED, subject to the foregoing, that the Minutes be accepted as a true record of proceedi

Agreed
6. ACTION SHEET
Action Sheet (44K/bytes)

Consideration was given to the Action Sheet of the Corporate Overview Scrutiny Committee Meeting held on the 19th September, 2018, whereupon:-

Review of Staff Attendance Management

In response to a Member's enquiry regarding the number of Managers that had not logged onto ITrent, the Head of Partnerships and Governance confirmed that clarity would be sought on the reasons some managers had not logged onto the system and if all managers had received training on the system.

The Committee AGREED, subject to the foregoing, that the Action Sheet be noted.

Agreed
7. TREASURY MANAGEMENT ANNUAL REVIEW REPORT - 1ST APRIL 2017 TO 31ST MARCH 2018
Report (121K/bytes)
Appendix 1 (182K/bytes)
Appendix A (69K/bytes)
Appendix B (37K/bytes)

Consideration was given to the report of the Chief Officer Resources which was presented to provide Members with the opportunity to scrutinise the Treasury Management activities carried out by the Authority during the 2017/2018 financial year.

The Chief Accountant - Capital spoke to the report and highlighted the main points contained therein.

In response to a Member's question regarding the Council's capital spend, the Chief Accountant explained it was not possible to provide a comprehensive list of loans matched to projects as some long term loans covered more than one project, over many years. A list of projects funded through prudential borrowing over the last 5 years could, however, be provided for Members information.

The Committee AGREED to recommend that the report be accepted and endorse Option 2; namely that activity undertaken during the 2017/2018 financial year be approved and no amendments to the Treasury Strategy be made prior to its submission to full Council.

Agreed
8. THE COUNCIL ENGAGEMENT STRATEGY 2018-2022 'OUR APPROACH TO ENGAGEMENT'
Report (120K/bytes)
Appendix 1 (731K/bytes)
Appendix 2 (305K/bytes)
Appendix 3a (240K/bytes)
Appendix 3b (191K/bytes)

Consideration was given to the report of the Head of Governance & Partnerships which presented the Council's Engagement Strategy 2018-2022 which sets out the commitment and approach to engagement.

The Head of Governance & Partnerships spoke to the report and highlighted the main points contained therein.

The Chair invited comments from the Executive Member -Corporate Services.

The Executive Member commented that the report was a positive step in public engagement which had been seen across a number of service areas such as Community Services, Community Asset Transfers and Corporate. The Wales Audit Office carried out a review in February 2018 and the overall findings were that the Council was committed and enthusiastic about engagement with the community.

The Committee AGREED to recommend that the report be accepted and endorse Option 1; namely that the Engagement Strategy and Delivery Plan be recommended to Executive for approval.

Agreed
9. FORWARD WORK PROGRAMME - 12TH DECEMBER 2018
Report (81K/bytes)
Appendix 1 (59K/bytes)

Consideration was given to the report of the Chair of the Corporate Overview Scrutiny Committee which was presented to Members for consideration of the Corporate Overview Scrutiny Committee Forward Work Programme for the meeting on 12th December, 2018.

The Chair spoke to the report and highlighted the items agendaed for the next meeting.

The Committee AGREED that the report be accepted and the following items be submitted to the next meeting on 12th December, 2018.

- Review of Organisational Development Strategy
- Review of Attendance Management Policy
- Treasury Management - Mid Year Review
- Quarter 1and 2 (April to September) Finance and Performance Report
- Contracts over 500,000

Information Items

- Information Management Monitoring Report
- Annual National Performance Information

Agreed