Meeting documents

Corporate Overview Scrutiny Committee
Monday, 16th October, 2017 10.00 am

Date: Monday 16th October 2017 Time: 10.00 a.m. Place: Council Chamber, Civic Centre, Ebbw Vale

Please note: all Minutes are subject to approval at the next Meeting

PresentAndReport toReport of
COUNCILLOR L. ELIAS (CHAIR)
Item
No
Item/Resolution Status Action
PUBLIC
1. TUDALEN GLAWR AGENDA/WELSH VERSION OF AGENDA COVERSHEET
Tudalen Glawr Agenda Gymraeg/Welsh Agenda Coversheet (192K/bytes)
Noted
2. SIMULTANEOUS TRANSLATION

It was noted that no requests had been received for the simultaneous translation service.

Noted
3. APOLOGIES

The following apologies for absence were reported:-

Councillors K. Hayden, J. Wilkins and L. Winnett

Corporate Director of Social Services

Noted
4. DECLARATIONS OF INTERESTS AND DISPENSATIONS

There were no declarations of interest or dispensations made.

Noted
5. CORPORATE OVERVIEW SCRUTINY COMMITTEE
Minutes (199K/bytes)
Cofnodion (133K/bytes)

The Minutes of the Corporate Overview Scrutiny Committee held on 4th September, 2017 were submitted, whereupon:-

Town Centre CCTV Service Delivery Options

The Chair informed Members that the Vice Chair had also visited the Control Room at Newport.

RESOLVED that the Minutes be accepted as a true record of proceedings.

Agreed
6. ACTION SHEET
Action Sheet (49K/bytes)

Consideration was given to the Action Sheet of the Corporate Overview Scrutiny Committee meeting held on the 4th September, 2017, whereupon:-

Enterprise Zone Relief Programme

In response to a Member's question regarding business units being fit for purpose, the Corporate Director of Environment & Regeneration commented that there was a need for some larger units and a 50,000 sq ft unit had been planned. Property Development Grants (PDG) would be pursued with the Welsh Government to refurbish older units to bring them up to a suitable standard to attract more businesses. He added that clarity was needed from the Welsh Government on what the Governance Arrangements would be going forward.

The Council owned 185 business units throughout the borough and worked with businesses regarding rate relief. Occupancy levels were at 80% and the Council would try to accommodate businesses who wished to expand. In relation to private business units the Council could not intervene in rental negotiations.

A Members Briefing Session would be arranged for the end of November/early December to address Members questions regarding the benefits of the Enterprise Zone and the Welsh Government would be invited to attend.

Town Centre CCTV Service Delivery Options

The Head of Policy & Performance informed Members that only records of evidence bags produced and collected by the Police were retained.

A Member raised concerns in relation to the number of retrospective requests. The Head of Policy & Performance commented that it was normal procedure for the Police to request evidence retrospectively and confirmed that an Outline Business Case in relation to CCTV would be presented to Council as part of the budget setting process.

RESOLVED, subject to the foregoing, that the Action Sheet be noted.

Agreed
7. ASSESSMENT OF PERFORMANCE 2016/17
Report (126K/bytes)
Appendix (875K/bytes)

Consideration was given to the report of the Temporary Lead Corporate Director/Head of Paid Service which presented the Council's Assessment of Performance Review of Progress for 2016/17.

The Head of Policy & Performance spoke to the report and highlighted the main points therein including that the Assessment of Performance set out three high level outcomes:-

- Children and young people's learning and achievement levels are maximised;
- People and communities are enabled to help themselves; and
- The living environment is vibrant and attractive.

The Corporate Director of Education reported an amendment on page 37, the percentage of secondary school attendance for 2016/17 should read 93.4%.

The Corporate Director of Education informed Members that significant Education reform was being rolled out and Education in Wales would be going through a transition over the next 4 years. The revised curriculum and new qualifications would impact on figures going forward but with a view to raise education standards particularly at KS4.

With regard to a Member's question regarding the percentage of fly tipping incidents and waste sent to landfill, the Head of Policy & Performance confirmed that the figures were accurate and would provide Members with a definition of the indicators for clarity.

RESOLVED to recommend that the report be accepted and Option 1 to recommend the Assessment of Performance 2016/17 for approval at Council be endorsed.

Agreed
8. TREASURY MANAGEMENT REVISED INVESTMENT STRATEGY
Report (119K/bytes)
Appendix (133K/bytes)

Consideration was given to the report of the Chief Finance Officer which was presented to give Members the opportunity to scrutinise the proposed revised Investment Strategy.

The Chief Finance Officer spoke to the report and highlighted the main points contained therein.

In response to a Member's question regarding Capita, the Chief Finance Officer confirmed that a fee was paid to Capita who advised on loans and advised on the Authority's credit list and criteria to which the Council had access via an on-line portal.

RESOLVED to recommend that the report be accepted and Option 1 that the revised Investment Strategy be recommended for approval be endorsed.

Agreed
9. AGENDA ITEMS FOR THE NEXT MEETING OF THE CORPORATE OVERVIEW SCRUTINY COMMITTEE
Agenda Items (45K/bytes)

Consideration was given to the list of draft agenda items for the next meeting to be held on 27th November, 2017.

RESOLVED that the following items be presented to the next Corporate Overview Scrutiny Committee, namely:-

- Transforming Blaenau Gwent Programme - Joint Finance/Performance Report - Quarter 2
- Performance Management Improvement Framework
- Information Management Monitoring Report
- Treasury Management Mid-Year Review - 1st April 2017 to 30th September 2017
- Review of Organisational Development Strategy

Agreed