Meeting documents

Audit Committee
Tuesday, 26th January, 2016 9.30 am

Date: Tuesday 26th January 2016 Time: 9.30 a.m. Place: Council Chamber, Civic Centre, Ebbw Vale

Please note: all Minutes are subject to approval at the next Meeting

PresentAndWithReport toReport of
COUNCILLOR J. MASON (CHAIR)

Councillors M.B. Dally
N. Daniels
A. Lewis
J. McIlwee
J. Morgan
D. Owens
Mrs. D. Rowberry
B. Sutton
Item
No
Item/Resolution Status Action
PUBLIC
1. APOLOGIES

The Chair welcomed everyone to the first meeting of the Audit Committee of 2016.

Apologies for absence were received from:-

Councillors M. Cross, P. Baldwin, K. Chaplin, G. Collier and Derwyn Owen, Wales Audit Office

Noted
2. DECLARATIONS OF INTEREST AND DISPENSATIONS

No declarations of interest or dispensations were reported.

Noted
3. AUDIT COMMITTEE
Report (145K/bytes)

Consideration was given to the Minutes of the Audit Committee held on 24th November, 2015.

RESOLVED that the minutes be accepted as a true record of proceedings.

Agreed
4. ACTION SHEET

There were no actions arising from the Audit Committee held on 24th November, 2015.

Noted
5. AUDIT PLAN PROGRESS REPORT NOVEMBER TO DECEMBER 2015
Report (96K/bytes)
Appex A - D (321K/bytes)

Consideration was given to report of the Chief Finance Officer.

The Interim Head of Internal Audit presented the report which updated the Committee on progress against the Internal Audit Plan for the period 1st November, 2015 to 31st December, 2015.

The Officer went through the report and highlighted points contained therein. The Internal Audit service was currently on track to achieve the target set for completion of 80% of the Audit Plan by the end of the financial year.

The Leisure Services Manager then went through Appendix B1, systems audit of the Community Meals Service, and highlighted points contained therein. He assured Members that action plans were in place and being progressed.

The Officer clarified points raised by a Member and gave an update situation on the high risk weaknesses outlined in the Appendix.

The Service Manager then went through Appendix B2, systems audit of Fostering Internal Provision, and highlighted points contained therein. A number of actions had already been addressed, and others were in the process of being addressed.

The Officer clarified points raised by a Member, and it was

RESOLVED that the report be accepted and the Audit Committee support the findings made.

The Chair took the opportunity to thank the Interim Head of Internal Audit for her excellent work and undertaking the role on a temporary basis.

Agreed
TO RECEIVE AND CONSIDER THE FOLLOWING REPORT(S) WHICH IN THE OPINION OF THE PROPER OFFICER IS/ARE AN EXEMPT ITEM(S) TAKING INTO ACCOUNT CONSIDERATION OF THE PUBLIC INTEREST TEST AND THAT THE PRESS AND PUBLIC SHOULD BE EXCLUDED FROM THE MEETING (THE REASON FOR THE DECISION FOR THE EXEMPTION IS AVAILABLE ON A SCHEDULE MAINTAINED BY THE PROPER OFFICER)
6. INTERNAL AUDIT REVIEW
report (98K/bytes)
Appex (124K/bytes)

Having regard to the views expressed by the Proper Officer regarding the public interest test, that on balance the public interest in maintaining the exemption outweighed the public interest in disclosing the information and that the report should be exempt.

RESOLVED that the public be excluded whilst this item of business is transacted as it was likely there would be a disclosure of exempt information as defined in Paragraph 15, Schedule 12A of the Local Government Act 1972 (as amended).

Consideration was given to report of the Chief Finance Officer.

The Head of Internal Audit presented the report which informed the Committee of the findings of an Internal Audit review of four areas of concern raised within a Primary School in Blaenau Gwent.

The Officer went through the report and highlighted points contained therein. She confirmed that the report had been received by the Corporate Director of Education, the Acting Headteacher and the School Governing Body, and an action plan had been agreed moving forward. This action plan would be taken forward by the Acting Headteacher, and significant progress had already been made.

The Head of School Improvement and Inclusion gave a brief summary of the situation leading to the school being issued with a statutory warning notice to improve in July 2015, and there was evidence at that time which required an audit review to be undertaken.

He confirmed that an action plan was in place, and this was being monitored on a regular basis through the Local Education Authority, the EAS and the Financial Team working with the school.

A Member expressed concern regarding the situation at the school, and asked who was responsible for monitoring the findings of the previous audit.

The Head of Internal Audit explained that the previous audit report was presented to Committee, and follow-up visits were undertaken to ensure that the actions were being progressed, and this was the case at that time. In terms of monitoring, the Headteacher was responsible for ensuring that the actions are implemented and monitoring thereof.

A discussion ensued when a Member expressed concern regarding the findings of the audit review, and said that a further meeting should be held to discuss the report in more detail.

The Chair said the role of the Audit Committee to was consider and support the findings of the audit review. In terms of the situation at the school, he suggested that the matter be referred to the Education & Active Living Scrutiny Committee for an update on progress.

A Member also asked that the Governing Body be requested to submit a report to the Audit Committee, as part of the assurance process.

RESOLVED accordingly.

A discussed ensued when Officers clarified points raised by Members, and it was

FURTHER RESOLVED that the report which contained information relating to consultations/negotiations in connection with any labour relations matters arising between the Authority and employees of or office-holders under the Authority be accepted, and the Audit Committee support the findings made.

Agreed
DECISIONS UNDER DELEGATED POWERS